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INVENTORY SYSTEM COORDINATOR

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The Inventory System Coordinator will oversee the inventory management program, ensuring that assets are well-organized and tracked efficiently. This role supports various departments by maintaining accurate inventory records and facilitating smooth operations. The Inventory System Coordinator reports directly to the Director of Business Strategy.   

 

Responsibilities: 

  • Inventory Oversight: 

  • Maintain up-to-date records of all inventory assets, including procurement, storage, and new builds in Inventory system and presentation books. 

  • Conduct routine inventory counts with warehouse team and assist with periodic inventory audits. 

  • Reconcile discrepancies and report any issues to management. 

  • Data Management and Reporting 

  • Use inventory management software to track and update asset information. 

  • Generate reports on inventory status, including usage patterns and stock levels. 

  • Prepare and present inventory reports to the leadership team regularly. 

  • Maintain documentation related to inventory processes and procedures. 

  • Compliance and Standards: 

  • Ensure adhere to organizational policies and industry regulations regarding inventory management. 

  • Assist in maintaining standard operating procedures for inventory control. 

  • Support Functions: 

  • Help organize inventory storage spaces for optimal accessibility and safety. 

  • Manage and prioritize tasks and projects, ensuring deadlines are met and deliverable are in good quality. 

  • Assist with receiving, inspecting and adding new items into the inventory. 

  • Administrative Tasks: 

  • Handle inventory-related paperwork and data entry. 

  • Assist with projects and events as needed under the leadership team. 

  • Respond to internal and external inquiries about inventory status and availability. 

  • Resolve inventory related issues promptly and efficiently. 

  • Assist in training staff on inventory procedures and policies  

 

Qualifications: 

  • Computer savvy – Strong skills in Microsoft Office products and ability to learn new computer software systems.  

  • Good communicator – Good verbal and written communication skills to interact with internal teams and external vendors. 

  • Organized – You can be working on multiple projects at one time.  

  • Team player - The position will have contact with employees, clients and vendors. Understanding everyone’s role and how to service the client is vital to success.  

  • Detail-Oriented - Attention to detail and accuracy in managing inventory records and reports. 

  • Multitasker - Ability to manage multiple tasks simultaneously and prioritize effectively to meet deadlines. 

  • Analytical Skills - Analytical skills to assist in identifying issues and supporting improvements in inventory processes and office process and procedures 

  • Team player - The position will have contact with employees, clients and vendors. Understanding everyone’s role and how to service the client is vital to success.   

This position helps to ensure that our inventory assets are well-managed and utilized effectively, supporting the overall efficiency of our operations. 

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